Aux is a B2B virtual recruitment platform that pairs support staff with business leaders around the world. We take the best talent from the Philippines and, through our rigorous screening process, match them with our network of CEOs, promising startups, and established brands such as 818 Tequila, Operam, Parrot HQ, K5 Global, etc.


We are seeking a highly organized and proactive Executive Assistant to provide seamless, high-level support to a senior executive during a planned leave period. This role will ensure continuity, efficiency, and organization across daily operations, allowing the executive to focus on key priorities.

The ideal candidate thrives in a fast-paced environment, is highly detail-oriented, and is comfortable managing both professional and occasional personal tasks with discretion and professionalism.

 

Estimated Salary: The salary for this position has not been finalized yet. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.

 

Key Responsibilities:

Calendar &amp; Schedule Management

<ul>
	<li>Manage and protect the executive’s calendar, prioritizing key commitments</li>
	<li>Coordinate business and personal appointments to create flow and reduce conflicts</li>
	<li>Send reminders and background context ahead of introductory meetings</li>
	<li>Proactively manage scheduling changes and adjust priorities as needed</li>
	<li>Provide building access instructions when guests are visiting the office</li>
	<li>Book and coordinate reservations for breakfast, lunch, or dinner meetings, including calendar invitations with location and parking details</li>
</ul>

Travel Management

<ul>
	<li>Book flights, hotels, and ground transportation for business and occasional personal travel</li>
	<li>Create organized and easy-to-follow travel itineraries, as well as inputting details into Outlook Calendar</li>
	<li>Anticipate potential travel disruptions and proactively manage changes</li>
</ul>

Operations &amp; Administrative Support

<ul>
	<li>Track and organize documents, reports, and internal information in OneDrive, Excel, and Notion</li>
	<li>Maintain light accounting support including expense tracking, receipt management, and simple reconciliations</li>
	<li>Assist with additional administrative or operational tasks as needed</li>
</ul>

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Executive Assistant | Work From Home