Virtual Event Marketing Coordinator  

The Virtual Event Marketing Coordinator supports the end-to-end planning, promotion, and execution of virtual events. You will play a key role in managing digital marketing efforts, coordinating sponsor and speaker communications, supporting registration, and ensuring smooth project timelines.

This is a fully remote role, ideal for someone with strong organizational skills, a passion for events, and hands-on experience with marketing and communication tools.

Key Responsibilities

Marketing & Content Execution

• Manage and update social media platforms (LinkedIn, Twitter/X, Facebook)
• Draft and schedule marketing emails, newsletters, and announcements via Mailchimp, Zoho, or similar tools
• Coordinate basic website content updates using a CMS (e.g., WordPress)
• Design simple visual assets via Canva (e.g., email banners, social media graphics)
• Maintain content and promotional calendars
• Schedule and track paid/unpaid digital ad campaigns

Sponsor & Partner Coordination

• Research potential sponsors, media partners, and advisory board members
• Draft outreach messages and schedule meetings
• Track communications and maintain up-to-date CRM and spreadsheets
• Collect and organize sponsor materials (logos, contracts, bios, ads, etc.)
• Follow up on deliverables post-meetings

Speaker & Session Management

• Research and track prospective speakers
• Support onboarding of confirmed speakers and gather presentation materials
• Keep the session agenda updated and version-controlled
• Coordinate with marketing to reflect speaker updates on all channels

Attendee Support & Registration

• Set up and manage online registration forms
• Maintain attendee lists, send confirmations, and respond to inquiries
• Prepare name badge reports and related materials

Project Management & Operations

• Maintain timelines, deliverables, and schedules
• Organize shared folders and documentation for the team
• Contribute to event growth ideas through market and competitor research

Core Competencies

• Strong written and verbal communication in English
• Excellent time management, attention to detail, and ability to meet deadlines
• Highly organized and able to manage multiple tasks independently
• Fast learner with new tools and workflows

Technical Skills

• Marketing Tools: Mailchimp, ConvertKit, or similar email marketing platforms
• Design Tools: Canva (for basic graphics and templates)
• CRM & Task Tracking: Airtable, Notion, HubSpot (basic use)
• Project Tools: Google Workspace (Docs, Sheets, Drive, Gmail), Microsoft Office Suite (especially Excel and PowerPoint)
• Website Management: Basic CMS editing (e.g., WordPress — no coding required)
• Social Media Tools: Hootsuite, Buffer, Later, or similar scheduling platforms
• Video Conferencing: Zoom (hosting, screen sharing, session recording)