HR Officer | Organization Design and Development  

Summary of Work Activities and Responsibilities:

Under the supervision of the Organization Design and Development Section Head, the HR Officer will assist in designing, developing, implementing, and evaluating organization design and development projects for the University.

Main Duties and Responsibilities

I. University-wide Organization Profiling

• Tracks and detects trends in terms of organization elements and realities (e.g., organization layers, mandates, employee count, leadership profile, employee competence, etc.) which shapes the organization design, and makes the necessary recommendations to improve organization capability.
• Regularly provides data that would show a picture of the current organization profiles to help the University prepare for the future, in coordination with the different OPT&OD sections.

II. Organization Diagnoses

• Assists in conducting organization needs assessment, utilizing the most appropriate data gathering and validation methodologies.
  • Drafts an organization assessment plan, after due consultation and understanding of the needs of the client.
  • Drafts questionnaires and/or data gathering guide to facilitate the sessions.
• Comes up with an initial analysis based on data gathered from the unit, its stakeholders, and other relevant sources.
  • Identifies priority needs and recommends next steps based on the analyzed data.
• Assists in preparing an analysis of the organization design and job design and its impact on work, service delivery, and actualization of organization mandates.
  • Works with the various OPT&OD groups and sections in determining a possible course of action to support the realities and needs of the units in order for them to achieve their goals.
  • Assists in reviewing the effectiveness of an organizational unit, working with the Workforce Analysis and Job Design (WAJD) Section in understanding how the job designs were shaped, and how it may be re-shaped to bring about optimal results for the unit to achieve its mandates, based on the inputs gathered from its stakeholders and data from industry practices.

III. Organization Development Accompaniment and Evaluation

• Assists in monitoring the unit’s strategies, environment, technology, size, culture and other factors which shapes or has an impact in shaping organization design.
• Assists in designing organization development (OD) interventions and evaluation process to address gaps determined in the organizational diagnosis phase.
• Carries out OD interventions and initiatives (i.e. competency development, systems review and improvement, change management, succession planning, process re-engineering etc.) as assigned by the Organization Design and Development Section Head.
  • Monitors, coordinates, and evaluates organization development projects, keeping track of the deliverables, timelines and agreements.
  • (Co)Facilitates individual and group discussions, and workshops towards the achievement of the required process.
  • Proposes action points and process improvements, based on what is applicable and realistic given the unit’s context.
  • Assists the other sections in carrying out needed interventions.
• Documents the accompaniment process and interventions provided.

IV. HR Partnering and Administrative Functions

• Actively researches practices related to organization design and development frameworks, assessment strategies, intervention and evaluation.
• Keeps abreast of organization advancements, taking special interest in organization design, job design, process improvements, and change management.

Education and Experience Requirements:

• Bachelor’s degree in any management or psychology
• Units in MA in Industrial/Organizational Psychology is an advantage
• Two (2) year experience in facilitating learning programs
• At least two (2) year experience in succession planning and organizational development administration
• At least two (2) year experience in managing and partnering clients

Knowledge, Skills and Abilities:

• Knowledge of how organizations work, how it is set up, its functions
• Knowledge in basic research, basic statistics is an advantage
• Must be a strategic and systems thinker; has the ability to connect and see the implications of actions to other systems/processes
• Critical and analytical thinking, ability to connect and see the implications of actions to other systems/processes
• Ability to manage multiple priorities as well as flexibility to adapt to and change new systems and methodologies, a must
• Advanced knowledge in learning and evaluation methodologies
• Has good facilitation and feedback skills (active listening, asking questions)
• Ability to conduct needs assessment and design learning curricula
• Excellent communication, interpersonal, partnering, negotiation skills
• Ability to partner for change
• Strong attention to detail
• Ability to innovate and open to learning
• Must be comfortable handling ambiguity, flexible, adaptable, and proactive
• Strong knowledge on presentations and several MS applications (Excel, PowerPoint, Visio etc.), creating various reports in Excel
• Has a strong sense of urgency balanced with quality-result orientation