Procurement Officer  

The purpose of the Procurement Officer is to help the organization secure the best deals / contracts from suppliers that are needed for the fulfillment of business objectives.

The Procurement Officer is responsible for assessing products, services and suppliers and negotiating contracts. The Production Associate will be charge of identifying potential supplier sources, screening them, and negotiating favorable contract terms.

The Procurement Officer oversees coordination with suppliers for both administrative and campaigns-related purchase requirements.

The Procurement Officer will help secure the best suppliers needed to fulfill a business objective while ensuring that procurement policies are implemented especially in the aide of audit and BIR requirements.

This position requires experience on objective evaluation of the overall value of the proposals sent by suppliers. Evaluation of proposals will include determining:

• Right Quality
• Right Quantity
• Right Time
• Right Source
• Right Price
• Right Place

Building and maintaining professional supplier-company relationship is also part of the Production Associate’s role.

The PO has the following responsibilities:

Supplier relations: Coordinate with vendors / suppliers for various business requirements. Ensure suppliers are happy but delivering on their commitments.

• Create and maintain good relationships with vendors/suppliers

Policy Management and Implementation: Maintain records of suppliers, purchases, pricing and other important data

• Follow and enforce the company’s procurement policies, documents and procedures
• Prepare documents for the purchase of equipment, services and suppliers

Understand business goals and objectives: Review, compare, analyze and recommend products and services to be purchased based on business goals and objectives.

• Prepare cost analysis and reports
• Work with internal teams to complete business requirements

Sustainability and Ethics: Ensure that company and suppliers do not break the law and maintain great company image.

• Ensure suppliers are paid on time

Production Requirements: Responsible for sourcing potential suppliers for creative activities.

• Scouting potential photoshoot locations, venues, production houses, videographers, photographers, talent cast agencies, and other creative products and services.
• Sourcing suppliers / vendors for PR materials and kits.
• Maintain supplier database.

Perform other duties as specified by the Admin and Finance.

This is a full-time role for a Procurement Officer with the office located in Katipunan, Quezon City.

Essential

• Bachelor’s degree in any field
• Interpersonal skills
• Negotiation skills
• Problem Solving mindset
• Good financial understanding
• Good project management skills
• Analytical Skills
• Good communication skills both English and Filipino
• Basic quantitative skills
• 2 years of experiences as procurement officer or in a similar position
• Technical know-how

Nice-To-Have

Bachelor’s degree in business administration, accounting, or related field preferred