Payroll Staff  

We are seeking a highly motivated and detail-oriented Payroll Specialist to join our dynamic Accounting/Finance team. In this role, you will be responsible for ensuring the accurate and timely processing of the company's payroll, maintaining payroll records, and providing exceptional support to employees regarding payroll inquiries. This position offers an excellent opportunity for growth and development within a rapidly expanding organization.

Duties & Responsibilities:

Payroll Processing:

• Collect and verify timesheet data from various sources, including biometric systems.
• Accurately input payroll data into the IBSS payroll system.
• Process payroll for all employee types (regular, daily, contractual) ensuring compliance with company policies and relevant regulations.
• Calculate and process overtime payments, ensuring proper authorization and accurate calculations.
• Generate and distribute electronic pay slips to employees each pay period.

Payroll Administration:

• Track and manage employee attendance, including absences and tardiness, in coordination with HR and department heads.
• Administer employee benefits deductions, loan repayments, and other payroll-related adjustments.
• Prepare and submit monthly payroll summaries and reports to the Accounting Manager.
• Reconcile payroll data with the general ledger, ensuring accuracy and completeness.
• Maintain accurate and up-to-date payroll records, both electronically and physically.

Compliance and Reporting:

• Ensure compliance with all applicable tax laws and regulations, including withholding taxes, social security contributions (SSS), PhilHealth, and Pag-IBIG.
• Prepare and submit all required payroll tax reports and remittances accurately and on time.
• Generate annual tax certificates (BIR Form 2316) for each employee.
• Compute and process 13th-month pay and other statutory benefits.

Employee Support:

• Respond to employee inquiries regarding payroll matters promptly and professionally.
• Assist employees with payroll-related concerns, such as updating bank account information and processing loan applications.
• Maintain confidentiality of all employee payroll information.

System Management:

• Assist in the maintenance and troubleshooting of the IBSS payroll system.
• Identify and recommend improvements to payroll processes and procedures.

Educational Requirement:

Bachelor's degree in Business Administration, Accounting, Human Resource Management, Psychology or any related field

Work Experience:

Minimum of 2 years of experience as a Payroll Staff or in a similar role with proven experience in processing payroll for a sizeable workforce.

Hands-on experience with payroll software systems

Competencies:

A. Knowledge Competencies:

• Strong understanding of Philippine payroll regulations, tax laws, and statutory benefits.
• Proficient in accounting principles and practices related to payroll.
• Excellent knowledge of Microsoft Excel and other relevant software applications.

B. Skills Competencies:

• Accuracy and Attention to Detail: Ability to process payroll with high accuracy and meticulous attention to detail.
• Time Management and Organization: Proven ability to meet deadlines, prioritize tasks, and manage time effectively.
• Communication and Interpersonal Skills: Excellent written and verbal communication skills with the ability to interact professionally with employees at all levels.
• Problem-Solving and Analytical Skills: Capable of identifying and resolving payroll discrepancies and issues efficiently.
• Confidentiality and Discretion: Ability to maintain the highest level of confidentiality regarding sensitive employee information.
• Teamwork: Ability to work collaboratively within a team environment.